Privacy notice for approved meat establishments and applications for approval

The Food Standards Agency will be what is known as the ‘Controller’ of the personal information provided to us.

Purpose and lawful basis for processing

The personal information we may hold on you consists of:

• The name and address of your business and your contact details;

• The name and address of suppliers/ hauliers and their contact details;   

• Declared relevant offences.

We obtain this information from a number of sources, including direct from applications for approval, industry bodies, local authorities and other government departments.

We need to collect the information primarily for:

• Setting up application accounts;

• Communicating with applicants and businesses about the approval process; 

• Processing and administrating approvals.

We process this personal information in order to fulfil our statutory obligations under Regulation (EU) No 2017/625 in Northern Ireland, or as retained in UK law for England and Wales in relation to feed and food official controls, animal health and animal welfare rules. We process declared offence data in order to meet regulatory requirements in relation to unlawful acts.

We may also analyse this information along with other information we hold about you and information we have obtained from public and/or private sources for the purpose of helping us evaluate risk, including obtaining information from public availably sources such as websites and making use of web scraping software.

We do this in line with the exercise of official authority vested in us under the Food Standards Act and the performance of a task carried out in the public interest.

We will not collect any personal data from you which we do not need. 

How and where we store your data and who we may share it with 

We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means that this information will be retained for the duration of the approval and for 10 years after closure of an establishment.

The name and address of any approved meat establishments are published on the Find open data website.

For more  information, on How and where we store your data and who we may share it with see our Personal Information Charter.

International transfers  

For more information on international transfers, please see the International transfers  section in our Personal Information Charter.  

EU citizens  

For more information on EU Citizens Privacy Notice, please see the EU citizens section in our Personal Information Charter.  

Your rights

For more information on your rights, please see the Your rights section of our Personal Information Charter.

Contact us  

If you have any queries concerning this Privacy Notice, your personal information or any questions on our use of the information, please email our Data Protection Officer in the FSA, who is the Information Management and Security Team Leader using the address below.